How to write a guarantor letter for visa?

How to write a guarantor letter for visa?

Do you need to send one of your employees abroad? Did one of your relatives ask you to be their guarantor for their next trip? Do you want to know what to do with all these? If you answered positive to any of these questions, you came to the right place! Today, we will tell you what a guarantor letter is, how to write guarantor letter and what you will need to be a guarantor.

How to write a guarantor letter for visa?

What is guarantor letter?

guarantor letter

Letter of guarantor (or letter of guarantee) is a letter that many countries require in addition to the visa application. Most of the time, it concerns people who do not have the money to pay for their trip themselves, or employees on a business trip to a foreign country.

In the first case, people who do not have a stable income (if any) can ask their family members or friends to be their guarantors. In the second case, some employers might send their employees to foreign countries on business trips. As employees usually do not have to pay for it out of their own pockets, their employer acts as a guarantor.

Guarantors can either be from the traveller’s country of origin or from the country of their destination. Usually, it depends on the country's visa policies, so make sure you check the required information before you go into it.


The potential guarantor should be able to cover the costs of transportation, accommodation and living expenses for the duration of the other person’s stay. In some countries, guarantor also guarantees that the other person will leave the foreign country as soon as their visa expires. Alternatively, the guarantor should be able to cover any expenses, if the other person fails to leave the foreign country.

Every country has its own rules for guarantors. Some require financial documents (e.g. the copy of your latest salary slip), while others are satisfied with a notarised guarantor letter with your personal information on it.

How to write a guarantor letter (if you are a regular citizen)

How to write a guarantor letter citizen

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If you are sponsoring someone’s visit to another country, you certainly need to learn about that country’s requirements for guarantors. We offer you a basic guarantor letter. Unless the country has a specific form or format for the letter of guarantee, you can use our method of writing a guarantor letter.

Start with writing whom you are addressing. It means the name of the embassy (or consulate), its address and the name of the person you are addressing (if you know it; optional). Proceed with writing the date.

visa application

Begin the letter body with a greeting (dear Sir/Madam, To whom it may concern). Continue with writing your personal information. It usually means your full name, the number of your passport, who issued it and when. If your passport can expire, write the expiration date as well.

State that you guarantee to cover all of the expenses (travel, accommodation, stay etc.) and write down the information of the person who is applying for the visa. Do not forget to mention the dates and duration of the person's stay in the foreign country.

For good measure, you can finish the letter by stating that the aforementioned information is true and that you understand everything that might entail.

Finalise the whole thing by signing with your name and signature.

Guarantor letter sample (for regular citizens)

visa image

[embassy name]

[embassy address]


Dear Sir/Madam,

I, [your full name], bearer of passport number [the number of your passport], issued by [who issued it] on [when it was issued], take full financial responsibility for the travel to [name of the country in question] of [full name of the person who is applying for a visa], bearer of passport number [passport № of the person], issued by [who issued it] on [when it was issued]. The intended period of stay is from [date of arrival] to [date of departure].

I guarantee that I will cover all of the following expenses:

1. Travel

2. Accommodation

3. Expenses in the country for the duration of the stay.

I declare that the aforementioned information is true and that I understand the implications of this letter.

Yours faithfully,

[your signature]

[your name]

How to write a guarantor letter (if you are an employer)

How to write a guarantor letter employer

Things are not much more complicated, if you are an employer, who plans to sponsor their employee’s trip abroad. Once again, there is no set format of guarantor letter in most countries. Although some countries might have their own templates on the websites of their embassies. Regardless, feel free to use ours as a reference.

It is preferred that you use your company’s letterhead to begin the letter of guarantee. If you do not have one, skip this step.

Write the name of the embassy and its address, followed by the date (of writing the letter). Open by greeting the person reading the letter. Continue by asking to issue a visa for your employee, state their information (name, passport information).

passport visa

Write about how long and on what position your employee has been working in your company. Add the dates for the duration of the employee’s stay.

Explain why your employee needs a visa (for a business meeting, additional training etc.) Write down the contact information of the company your employee will be working with for the duration of their trip.

State that your company guarantees to cover all expenses (and, if needed, any other kind of responsibility).

End the letter with the company seal, your signature, your name and position in the country.

Guarantor letter sample (for employers)


[your company letterhead]

[name of the embassy]

[embassy’s address]


Dear Sir/Madam,

We ask you to issue a [visa type] for [name of employee], bearer of passport number: [number of employee’s passport], issued by [who issued it] on [when it was issued].

[employee’s name] works for [name of your company] in [company’s location] since [date of employment] on the position [employee’s position]. They will require a visa from [date of arrival] to [date of departure].

During their stay in [country of destination], [employee’s name] will be working with [name of the foreign company], whom you can reach at [contact information of the company].

[Your company] in [your country] guarantees to cover all expenses of [employee] during their stay in [country of destination].


[company seal]

[your signature]

[your name]

[your position]

That is all for our guarantor letters. We remind you once again that these are just samples. Carefully study the requirements of the foreign country to learn about what you need.

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